Accounting Services

Contact Accounting Services about your current MCLS account:

• 800-530-9019, option 8
• accounting@mcls.org

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Member Accounts Online  

Member Accounts Online is an interactive web service that allows MCLS members to access current and past accounting information online. Via the web, MCLS members may view account balances, check on the status of invoice payments, view current and historical invoice information, search detail information, and generate member specified reports that can be downloaded to spreadsheets for further analysis.

Invoicing

Invoice - an itemized list of goods, products, or services purchased from MCLS, including details of the purchase, price, and terms of sale. All MCLS invoices have a tear-away remittance strip at the bottom of the invoice for easy and proper payment application.

Statements

Statements of each account are mailed quarterly to MCLS members. Accounts Receivable/Open Invoice Statements - list all open invoices for which MCLS has not yet received payment. Deposit Account Statements - show all activity to the account since the previous statement was issued, and lists usage of funds on deposit at MCLS.

Payment Methods

Orders and invoices may be paid by check, credit card, or authorized deduction from an established deposit account. For services and products ordered on MCLS's web site, the payment method may be selected at the time of purchase. To pay invoices by credit card, please click on the pay invoice button next to the open invoice on the Current Activity account view in Member Accounts Online. MCLS accepts Visa, MasterCard, American Express, and Discover.

Deposit Accounts

MCLS offers a variety of deposit accounts for the convenience of MCLS member libraries, allowing for automatic payment of specific monthly or annual charges. Funds in a specific deposit account may only be used for the specified purpose of the account on an automatic basis. Other charges may be applied to a specific deposit account upon written request by the library. Deposit accounts are available for:

• OCLC Core Service (OCLC Governing Members)
• OCLC Core Service - Selective Users(OCLC Member, OCLC Participant, CatExpress)
• OCLC IFM
• "OCLC Miscellaneous End User"
• OCLC Reference Service
• Database Subscriptions
• Dialog

MEMO or Pro Forma Invoices  

MCLS Members can now create their own custom pro forma invoice to replenish a deposit account held at MCLS, or to be "advance billed" for a product or service to be purchased at a later date.

OCLC Estimated Usage

MCLS accounting staff creates a detailed estimate of a library's annual OCLC charges based on the library's custom OCLC subscription rate and twelve months of actual credit history, applying OCLC's new fiscal year pricing. This annual invoice is used by the library to replenish its OCLC core services deposit account at MCLS, and for library budgeting purposes. Estimated usage invoices are created and distributed to MCLS/OCLC Governing Member libraries in March, with payment due the end of July or October depending on the renewal period the library has chosen.

Support

MCLS staff members are available to answer any questions you have pertaining to invoices or statements received from MCLS.

One-on-One Training

MCLS's Business Manager offers "One-on-One" sessions with member library personnel to help better understand MCLS invoices and account structure. (Please call for appointment.)

Sales Tax Exemption Certificates (Michigan and Indiana institutions)

MCLS is required to have a tax exemption certificate on file for each tax-exempt institution purchasing taxable products. (3M products, for example). If no form is on file, MCLS must add sales tax to your order at time of invoicing. If your institution is exempt, please complete the appropriate tax exemption form (linked below), print, and fax the form to MCLS at 517-394-3808.